The following is a Code of Conduct (adopted from the REIL) for reviewers and participants of TripleA 12, which is dedicated to fostering an inclusive and welcoming environment for all linguists. It describes expected behaviour and outlines ways in which the organizers will address problems that arise.
Unprofessional behaviour
All conference participants must maintain professional integrity in their relationships and interactions with one another.
Harassment includes, but is not limited to:
- Verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, language, etc.).
- Deliberate intimidation, stalking or following
- Harassing photography or recording
- Sustained disruption of talks or other events
- Inappropriate physical contact
- Unwelcome sexual attention
- Advocating for, encouraging or condoning any of the above behaviour
Inclusive Behaviour
Policies alone cannot eliminate problematic conduct. Accordingly, this Code of Conduct includes an expectation that all participants proactively work to establish a culture of respect in which everyone feels welcomed and valued. To accomplish this, participants are asked to speak up and take action when these values are not adhered to, and recognize that power differences and hierarchies inherent to academia and broader society may inhibit many parties (including students and junior scholars) from feeling free to object to or report problematic behaviour (details on reporting below).
TripleA 12 encourages its participants to proactively engage in inclusive behaviour, e.g.:
- acknowledge the opinions, skills and contributions of others;
- give honest feedback to others in a compassionate and respectful manner;
- refrain from disruptive or monopolizing behaviour, especially during talks and question periods;
- advocate for others when they are unable to advocate for themselves or in instances of prejudice or discrimination; and
- provide encouragement, help, support or mentorship to colleagues when needed.
Reporting
Harassment and other violations of the Civility Policy reduce the value of our event for everyone. If someone makes you or anyone else feel unsafe or unwelcome or if you witness unacceptable behaviour, please report it to the conference organizers as soon as possible.
You can report a violation:
- in person to an organizer;
- in an email to the organizers (at nomoto@tufs.ac.jp);
- or via the centralized anonymous form on the REIL website
Enforcement
TripleA 12 organizers will take action to redress any behaviour designed to or with the clear impact of, disrupting the event or making the environment hostile for any participants.
Participants who are reasonably and politely asked by another participant to stop engaging in a particular behaviour should comply immediately. Failure to do so could and should result in the filing of a violation report (see above).
If a participant has a report filed against them, the conference organizers will review the report and will contact the participant so they can consider their version of the incident. The organizers might also consult with the person who filed the report or other people involved in or with knowledge of the incident.
The organizers will decide, as quickly as possible, the extent to which the behaviour reported constitutes a violation of the Code of Conduct. Possible responses include:
- no response (if the behaviour is found to not constitute a violation);
- a warning to the participant that their behaviour constitutes a minor violation, but that continued behaviour would constitute a major violation; and
- expulsion from the conference and a report of the incident to the following year’s organizers (if the behaviour is found to constitute a major violation)